What is the CPNP registstration?
To sell cosmetics in Europe, products must be registered and managed in accordance with EU Cosmetics Regulation (EC) No 1223/2009.
Preparing a PIF (Product Information File) and with the CPNP (Cosmetic Product Notification Portal) regitstration are essential steps for launching products in the European market.
1. What is the PIF (Product Information File)?
The PIF is a document that proves the safety and compliance of cosmetic products and must be prepared before the product is launched in the market.
While it may sound complex, it mainly consists of basic documentation regarding the product. The required documents may vary slightly depending on the CPNP registration provider but usually include the following:
The PIF can generally be divided into formula, raw materials, packaging materials, finished products, and manufacturer information.
a. Formula
The formula includes documentation related to the contents of the finished product,
such as:
Product Formula/Composition, Specification sheet, Production COA, Stability record, Shelf life declaration, Period After Opening statement, Challenge test, Manufacturing method, etc. For functional products, additional test materials to support functionality may be required.
b. Raw Materials
COA, MSDS, No animal testing declaration, etc.
For products containing fragrances, information on allergens is required. According to EU Regulation 2023/1545, an Allergen list and the IFRA 51st statement (compliance with the International Fragrance Association standards) are necessary.
For products with colorants, documentation on particle size and purity information is needed.
c. Packaging Information
MSDS for packaging materials, Heavy metals, Migration criteria, COA, etc.
Compatability test results for the container must also be included.
d. Finished Product
Artbox for verifying the labels and information printed on the container and carton box.
Reports detailing the product’s overall information and usage purpose are required.
Basic information on the RP (Responsible Person) must be included.
The photo shows an example of a document prepared by WITH.C KOREA containing basic information about the finished product.
e. Manufacturer
GMP certification for verifying the manufacturer.
2. CPNP (Cosmetic Product Notification Portal) Registration Process
The CPNP is an online portal for registering all cosmetic products sold in the European market. Registration with the CPNP is mandatory for launching products in the EU market.
Registration is typically carried out by the brand, and the manufacturer should provide the necessary documentation.
Many brands outsource the registration process to specialized agencies rather than handling it directly.
If there are changes to the registered product (e.g., ingredient list or usage instructions), updates must be made.
3. Conclusion
To successfully enter the European cosmetics market, thorough preparation of the PIF and CPNP registration is essential. Completing these two steps is necessary to legally sell products within the EU and to minimize legal risks in the market.
WITH.C KOREA has experience working with European clients and preparing PIFs in collaboration with CPNP registration agencies. For brands entering the market for the first time, the document preparation process may seem complex, but our expertise allows for smooth and efficient management. Don’t hesitate to contact us for assistance!